- Your passport is a very important document. Make a photocopy of your passport and keep it in a safe place away from the original passport. In the event your original passport is lost/damaged/stolen, the photocopy will help in faster processing for issuing a duplicate passport
- If you are travelling to another country, the passport travels with you. You should, therefore, not ship your passport to any other country from the country you are resident in.
- Passport for children up to 15 years of age will be valid for five years from the date of issue or until the child attains the age of 15 years, whichever is less.
- Passport is valid for ten years for applicants over the age of 15. It is in your interest to ensure your passport is valid at least for 6 months at any given time.
- Check the validity of your passport from time to time to ensure its validity for travel.
- Your passport can be renewed up to twelve months prior to its expiry date.
- It is advisable to apply for renewal well in advance so that your travel, etc., are not disrupted in case there is a delay in getting renewal of your passport.
- When you apply for fresh passport / renewal of passport you will be issued a new passport. However in case of renewal, your old passport will be cancelled and returned to you so that you can still use the valid visas in that passport.
- If you obtain citizenship/passport of any other country (For example: US passport), you need to surrender your Indian Passport to the Indian Consulate through its outsourcing agency 'Travisa Outsourcing'. Failure to do so will involve payment of penalty at a later stage.
- B1/B2 visa holders are temporary visitors to U.S. and should, in normal course, apply for passport services at their place of residence in India. However, in case of any emergency requirement, they may contact the Consulate for issue of short validity passports.
- No need to specially request for ECNR. ECNR(Emigration Clearance Not Required) is now given by default.
- Immediately after receiving your passport, check if all entries are correct. If there is any clerical error, send the passport alongwith a note describing the error within 30 days of receipt of passport. The error will be corrected without any fee. If the error is, however, because of incorrect entries made by the applicant himself in the application form, fresh fee will need to be paid.
A child born in the USA is a US citizen by birth. An Indian passport can be considered for a US-born child if :
- The birth of the child is registered at an Indian mission in the US. This must be done within one year of Child’s birth;
- The child has not obtained a US passport.
Applying In Person
Applicants should bring in their application to the counter on the date of appointment. A limited number of applicants are given appointment on a specific date between 9AM-12PM. Service is on first come first serve basis.
Supporting Documents: Carry originals of all the supporting documents to be presented to the Consular Officer (photocopies of which are to be attached with the application). In case you are not able to present the original documents at the counter, bring notarized copy of documents being attached to the application. Ensure that notarized copies are legible, otherwise the Consulate may ask to see original documents.
Fee : A non-refundable fee of $ 25 (Twenty Five). If you want to receive the passport back through mail, either send a trackable pre-paid return mailing envelope (USPS 'Express Mail' or FEDEX etc.) or enclose a money order/cashier’s check for $ 20 (twenty) payable to Consulate General of India - San Francisco.
Fees should be paid through Money order or Cashiers’ cheque drawn in favor of the ‘Consulate General of India, San Francisco’. Debit Cards are also accepted with a service charge of $3.00 (three) at the counter. Personal cheques, credit cards or other banking instruments are not accepted.
Applying by mail
When applying by mail, the date of appointment is inconsequential.
Consulate General of India,
540 Arguello Boulevard;
San Francisco CA 94118
Supporting Documents: Photocopies of all supporting documents should be notarized and attached to the application. Do not send any original documents except the PASSPORT by mail. Ensure that notarized copies being sent are legible, otherwise the Consulate may ask to see original documents.
Fee : A non-refundable fee of $ 25 (Twenty Five). For receiving the passport back through mail either send a trackable pre-paid return mailing envelope (USPS 'Express Mail' or FEDEX etc.) or enclose a money order/cashier’s check for $ 20 (twenty) payable to Consulate General of India - San Francisco.
Fees should be paid through Money order or Cashiers’ cheque drawn in favor of the ‘Consulate General of India, San Francisco’. Personal cheques, credit cards or other banking instruments are not accepted.
How to Apply:
- Complete the online application based on your current passport details (click here) Online Passport Application (When you click this link, if your browser says 'There is a problem with the website security certificate', then please click the option 'Continue to this website (not recommended)'. This is because the link is an external site but is reliable as it is maintained by Government of India);
- In the ‘service desired’ box choose option “Fresh Passport.
- Your Current Indian address will be printed in the passport. Mention your current Indian address in Column 3(a) and Current US address in column 3(b) of the form.
- After you 'Submit' the application online you will be given an auto-generated Date of appointment.
- Accept the date of appointment. Print the 4 page application. Fill in by hand the details on page 2 of the form. Signature/ThumbImpression of the child in the allotted space on page 1, 3 and 4 of the form.
- You need two (2) photographs of 2 inches x 2 inches (51mm x 51mm) photos - one to be pasted in the box on page 1 (one) and the 2nd photo to be stapled on the blank portion (below ‘for official use only’) on page 4 (four).
- Attach following documents with the printed Application Form:
- Consent of BOTH parents (on the last page (page 4) of the online application - both parents should sign and have the signatures notarized; or submit a sworn affidavit.
- Proof of Parents’ US Visa Status:(copy of any one of the following)
- Photocopy of the page containing visa on passport (H1B, H4 etc) and the copy of I-94
- Clear Photocopy of Green Card
- Employment Authorization Document (Work Permit)
- I-797, I-140 or I-20 (If approval copy of these notices are pending, also attach a handwritten note detailing the efforts being taken to regularize status)
- Proof of Parents’ current US residence address: (copy of any one of the following)
- U.S Driving license.
- PG&E, Water or landline telephone bill displaying applicant’s address
- House Lease Agreement
- State Identification Card
- Note: Bank/credit card/mobile phone statements are not accepted as residence proof
- Extracts of the Birth Register issued by an Indian mission in the US
- Copy of the child’s US birth certificate.
- Copies of the first five and last two pages of both mother’s and father’s passport
- An undertaking signed and notarized by both parents that parents have not applied or obtained US passport for the Child, and that if they do so in future, they will surrender the Indian passport at the nearest Mission/Post.
- In case the Consulate receives applications with incomplete documentation, the same would be sent back unprocessed in the return envelope sent by the applicant.
This Consulates goal is to ensure passport delivery in no more than 7(Seven) weeks from the time of application in most cases. Even with the Passport processing improvements that have been made and continue to be made, it is inevitable that delays will sometime occur. Processing times vary based on individual circumstances of each case. Therefore, before making inquiries about status of your passport, applicants will need to wait at least 60 days from the date of appointment or submission of supplemental documents, whichever is later.