MISCELLANEOUS SERVICES : Impementation of the 'APOSTILLE CONVENTION'
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MISCELLANEOUS SERVICES : Impementation of the 'APOSTILLE CONVENTION'

Attestation of foreign public documents:

The Hague Convention, to which India and USA are signatories, abolishes the requirement of legalization for Foreign Public Documents. With the certification by the Hague Convention 'Apostille', the document is entitled to recognition in India and vice versa and no certification by the authentications office or legalization by Embassy of India or Consulates is required.

The convention applies to public documents which have been executed in the territory of one Contracting State and which have to be produced in the territory of another Contracting State.

The following are deemed public documents:

  • Documents emanating from an authority or an official connected with the courts or tribunals of the state, including those emanating from an public prosecutor, a clerk of a court or a process-server ('huissier de justice'):

  • Administrative documents

  • Notarial acts

  • Official certificates which are placed on documents signed by persons in their private capacity, such as official certificates recording the registration of a document or the fact that it was in existence on a certain date and official and notarial authentications of signatures

          The Convention does not apply to:

    •  Documents executed by diplomatic or consular agents;

    •  Administrative documents dealing directly with commercial or customs operations.

For more details, please visit the following websites :

http://www.state.gov/m/a/auth/c16921.htm
http://www.hcch.net.

Government of India, Ministry of External Affairs (CPV Division, Patiala House) started issuing ‘Apostille’ stickers from August 29, 2007.  ‘Apostille’ stickers are issued for

  • Personal documents, viz. birth; death; affidavits; powers of attorney; marriage etc.; and

  • Educational documents viz. degree, diplomas, matriculation and secondary level certificates.

  • Exclusion - commercial documents.

Process :

  • All documents should be first authenticated by the designated agencies in the State from where the document has been issued.

  • For personal documents, Home Department/General Administration Department of the State are the designated authorities.

  • For attesting educational documents, State Governments have now opened Regional Authentication Centers (RACs) in the States;

  • Documents attested by State authorities should be presented to the Ministry of External Affairs (CPV Division), New Delhi for issue of Apostille stickers..

Fee :

 Rs. 50/- for each Apostille Sticker payable by Postal/Pay Order drawn in favour of PAO, MEA, New Delhi.

If required, the following could be contacted for guidance:

  • Section Officer (OI) Ministry of External Affairs,
    CPV Division, Patiala House Annexe,
    Tilak Marg, New Delhi – 110001
    Email: sooi@mea.gov.in

  • Under Secretary (Ext. & OI) MEA,
    CPV Division
    Telefax: 23070486
    Email:usexoi@mea.gov.in

  • Joint Secretary (Consular) MEA,
    CPV Division
    Telephone No: 23388015

  • Joint Secretary (CPV)  MEA,
    CPV Division
    Telephone No.: 23387104

REGIONAL AUTHENTICATION CENTRES

Kerala

(i) Shri K.S. Gopinathan Nair, Regional Authentication officer,
Lotus villa, Sasthamangalam, Thiruvananthapuram Tel: 0471-5575212 (O)

(ii) Shri N.K. Raveendran, Additional Secretary, Govt. of Kerala,
40/9210-A, Dorai Swami Iyer Road, Ernakulam,
Tel: 0484-5583832, 5583834 (O)

(iii) Shri. P.A. Esak, Joint Secretary, GAD, Govt. of Kerala,
 2nd Floor, CDA Building, Zamorin's Square, Railway Station Link Road, Kozhikode Tel: 0495-2304882, 2304885 (O)

 

Karnataka

Shri. H.C Nagendra,
Deputy Secretary / Shri M.S. Mahanteshaiah,
Under Secretary, Home Department,Passport and Foreigners,
Room No.220, IInd Floor, Vidhana Soudha, Bangalore,
Tel: 080-22092540, 22092371 (O)

 

Maharashtra

Smt. Seema Dhanderi, Joint Secretary, Shri. Kotwal,
Tel: 25375529
School Education and Sports Deparment,
4th Floor Mantralaya Annexe, Mumbai-400032
Tel: 02222024237 (O), 24367773 ®

 

Andhra Pradesh

Shri.K. Bikshamaiah, Joint Secretary (GPM & AR)
Shri M.A. Ghaffar, Joint Secretary(AIS),
General Administration Department,
Old Reception Hall, Near Old Gate,
A.P.Secretariat Buildings, Hyderabad
Tel: 040-23454823 (O)

 

Tamil Nadu

Public (Foreigners) Deparment,
Near Chief Secretary Officer,
Old Building, Third Floor, Chennai-9

 

Punjab

(i) Smt. Joginder Kaur/Shri. Bakshi Ram,
Under Secretary, Department of Non- Resident Indian Affairs,
Government of Punjab, Ground Floor,
Mini Secreetariat, Sector-9, Chandigarh.
(ii)Dr. Atamjit Singh, Deputy Director ( Colleges ),
Director of Public Instruction © Punjab, Chandigarh.

 

West Bengal

Shri. A.K. Barua, Section Officer,
Home (Foreigner & NRI),
Shri.C. Raychaudhuri, Joint Secretary,
(Home Deptt.) Department Writers Building,
Kolkata-700001
Fax: 22145479

 

Goa

(i) Dr. Bhaskar G. Nair,
Director of Higher Education.Government of Goa,
Junta House, 2nd Lift, 5th Floor, Panaji, Goa.
Tel: 2425582/85,
Fax: 2425582,
Mobile: 9822802572

(ii) Dr. Colsa Pinto,
Director of Education, Government of Goa,
Panaji-Goa.

(iii) Shri. Aleixo F da
Costa state Director of Craftsmen Training,
Sharma Shakti Bhavan, 3rd floor,
Patto Plaza, Panaji, Goa 403001

(iv) Dr. Chandrasekhar,
Director, Directorate of Technical Education,
Alto Prvorim Goa,
Tel: 0832-2413571,
Fax: 2413571

 

Rajasthan

(i) Dr. O.P. Gupta, Officer on Special Duty (OSD),
Department of Higher Education,
Room No 203, 2nd Floor,
Main Building, Government Secretariat,
Rajasthan, Jaipur
Tel:0141-2227017(o) 9829132131(Mobile), 0141-2227017

Residence Address
Dr.O.P.Gupta, F-40, Vaishali Nagar,
Jaipur(Rajasthan)

(ii)Shri Madhusudan Sharma
Tel: 0141-22227724(O),9950999703(Mobile),
0141-2227395 (Fax)

(iii) Shri K.K. Singhal
Tel: 0141-2227399 (O),
0141-2351535(R),

 

UT of Chandigarh

(i) Smt Kamla Bains,
District Education Officer, UT,
Sector-42, Chandigarh

(ii) Sh. Gulzar Singh, Deputy Director Adult Education, UT,
Sector-42, Chandigarh

 

Meghalaya

Smt. R V Suchiang, IAS,
Commissioner & Secretary,
Education Department,
Government of Meghalaya, Shillong

 

Bihar

Sri Gopal Ji,
Dy. Director, Higher Education,
Human Resource Development Deptt.
Govt of Bihar, Patna (for Magadh Univeristy, Bodh Gaya)

(ii) Veer Kunwar Singh
University, Ara

(iii)Tilka Manjhi
Bhagalpur University,Bhagalpur.

2. Sri Vijay Kumar Himanshu,
Dy. Director,
Higher Education for Patna University

3. Sri Sunil Kumar,
Dy. Dir. Higher Education for
(a) Baba Saheb Bhim Rao Ambdekar Bihar University,
Muzaffarpur
(b) Jai Prakash University, Chapra.

4. Sri Suryadeo Kumar Paswan,
Asstt. Dir. Higher Education for
(a) Lalit Narain Mithila Univeristy,
Darbhanga
(b) Bhupendra Narain Mandal University,
Madhepura
(c) Kameshwar Singh Darbhanga Sanskrit University,
Darbhanga

 

M.P

Smt. S. Khandate,
Under Secretary,
Higher Education Deptt. Direcotorate of Higher Education,
Satpura Bhwan, Bhopal,
Madhya Pradesh-462004

 

Mizoram

Shri R.Malsawrna,
Under Secretary,
Higher & Technical Education Department,
Govt of Mizoram.

 

Jammu & Kashmir

(i) Shri R.K.Sharma,
Special Secretary to Government,
Technical Education Department,
J & k, Civil Sectt.Jammu/Srinagar.
Tel: (J) 0191-2546284,
(K) 0194-2485765, 941940855(M)

(ii)Prof. (Dr) Ali Mohammad Mir,
Principal, SP. College,
M.A.Road,Srinagar (J&K),
Fax: 0194-2476828,
Mob-9419010839,

Residental Address-
Chandpora, Harwan, Srinagar,
Kashmir 191123,
Tel: 0194-2462156.

(iii) Prof. Vijay Kotwal,
Principal C.G.M. Sc. College,
Jammu

 

Dadra and NagarHaveli, UT

(i) Shri V C Pandey,
Director of Education, and

(ii) Shri D Balalah,
Assistant Director of Education,
(Admin) of the Administration of Dadra and Nagar Haveli,
UT, Silvassa.

 

Sikkim

Mr G.B.Niraula,
Joint Director (Examination) and
Miss Diki Topeden,
Deputy Director (Examination)
Human Resource Development,
Govt. of Sikkim,
Gangtok, Sikkim

 

NCT of Delhi

Shri. D.M Khaneta,
Addl. D.E (Co-ordination)
Tel: 23814541(0)

 

U.P

Mr.P.N. Batham
Tel: 00522-2237918, 2238113/3135

Shavkar Aggarwal,
Tel : 2238414, 0522-2238113,
(M) 9337349739
Fax : 0522-2235594

 

Orrisa

(i) Shri B.C. Jena,
Spl. Secy, Home Deptt.

(ii) Sh. Tarun Kanti Mishra, Prin. Secy
Asstt. To Spl. Secy.
Tel : 0674-2322512
Fax : 2238113,
Mobile :09839077600

 

Himachal Pradesh

Secy (Edu)- Himachal,
Mr. P. Mishra
Tel : 0177-2621894

 

Haryana

(i) Higher Education Commissioner/Director Higher Education,
Haryana in respect of Certificate(s)/degree(s) issued by
Universities situated outside the State of Haryana

(ii) Registrar of the concerned University in the State
which has issued the certificate (s)/diploma(s)/degree(s).

(iii) Director Secondary Education, Haryana in respect of
certificate(s)/diploma(s)/degrees issued by National Open School,
Central Board of Secondary Education, ICSE or
any other State Board of Education in the country

(iv) The Secretary Board of School Education, Haryana,
Bhiwani in respect of Matriculation and 10+2 certificates
issued by it or by the Haryana Open School.

 

Uttrakhand

(i) K.S. Bisht, Under Secy. GED

(ii) Shri N.S. Dungariyal
Tel: 0135/2712802-
Secy, GAD,
Mr. M.s.Khan Ramesh Rawat
Fax: 2712096 (ARO)

 

Puducherry

Dr. Jayanta Kumar Ray,
Director,
Fax: 0412-2254590,
(0) 0413-2257831

 

Gujarat

Shri.J.L.Patel, D.S
Shri.S.M.Mistry,
U.S. GAD, Sachivalaya,
Gandhinagar, Gujarat.

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